Property Manager

*SUMMARY* This position supports the Senior Property Manager of the Little Rock Housing Authority ("LRHA" or "Agency") by overseeing all property management functions (occupancy and leasing, maintenance and upkeep, resident relations, security and fiscal administration) for assigned site(s).
This position is responsible for ensuring that the administration of the property is compliant with all applicable Agency policies and procedures, HUD regulations, federal, state and local laws, and all Fair Housing and Equal Opportunity requirements.
All activities must support LRHA's mission, strategic goals and objectives.
*ESSENTIAL DUTIES AND RESPONSIBILITIES* _The below statements are intended to describe the general nature and scope of work being performed by this position.
This is not a complete listing of all responsibilities, duties and/or skills required.
Other duties may be assigned.
_ • Supervises the operation and maintenance of assigned site(s), consistent with overall Agency quality, occupancy, cost, and revenue goals; ensures that assigned site(s) are maintained in decent, safe, and sanitary condition at all times; organizes assigned work; develops effective work methods that comply with Agency expectations; and partners with internal and external resources to maintain high levels of property performance and standards.
• Prepares long- and short-term strategic plans for the assigned site(s).
• Directly supervises Assistant Property Manager and Working Foreman for assigned site(s); establishes meaningful job objectives for subordinate staff and monitors the accomplishment of those objectives; participates in hiring property staff, establishes performance standards, conducts periodic performance evaluations, delivers or recommends disciplinary action up to and including suspensions, conducts staff meetings, approves annual and sick leave, and monitors absences.
• Motivates team to work together in the most efficient manner and mitigates team conflict and communication problems.
• Receives and processes applications for occupancy and maintains waitlist in a manner consistent with Agency policies, procedures, and applicable regulations.
• Screens, verifies and determines the eligibility and suitability of all applicants for housing in accordance with Agency policy, procedures and applicable regulations.
• Accurately calculates initial rent and utility allowances.
• Ensures full compliance in the areas of leasing, recertification, work order completion (emergency, routine), timely rent collection, budget adherence, day-to-day procedural issues, and lease administration.
• Oversees the timely lease up of vacant units, rent collection, and recertification; conducts lease-up and orientation of new tenants; and ensures the adherence to established policies for the enforcement of leases and collection of all rent and other receivables due to the Agency.
• Monitors and enforces resident compliance with the lease in a manner that establishes and sustains a positive living environment for all residents.
• Handles all issues pertaining to the resident body; establishes and maintains positive relations by interacting with residents through formal and informal meetings, and through oral, telephonic and written communications.
• Administers informal resident grievance process in accordance with Agency policies and procedures.
• Performs other related duties as assigned.
• Initiates evictions for lease violations in compliance with Agency policies and applicable federal and state laws.
• Conducts and ensures completion of move-out inspections in a timely manner and accurately calculates charges against security deposits.
• Submits monthly and annual reports on property performance, compliance issues (if any), financial management, crimes, personnel issues, and lease terminations and enforcement activity.
• Prepares site specific operating budgets, ensuring that all site conditions and needs are met in accordance with asset-based budgeting and administration.
• Maximizes the property's income and minimizes expenditures consistent with preservation of the physical plan.
• Monitors the property's cash flow; tracks monthly and year-to-day expenditures, making or recommending adjustments as needed.
• Purchases goods and services only when needed, when procurement policies have been followed, and when funding permits.
• Develops inspection schedules for the grounds and buildings with the maintenance supervisor to identify areas that need improvement; and provides direction and assistance in developing measurable plans of action for accomplishing the work.
• Inspects buildings and grounds regularly taking appropriate notes of deficiencies to be shared with building maintenance staff to ensure full compliance within a prescribed time frame.
• Provides the necessary support and guidance to subordinate staff by taking the appropriate enforcement measures.
• Identifies safety and security risks to property and residents, and recommends, develops and/or implements plans to reduce or eliminate those risks.
• Monitors the performance of security services to ensure provision of services consistent with contracts and service standards.
• Reports and track incidents of crime in accordance with Agency policies and procedures.
• Maintains clear and consistent communication with outside agencies, tenant groups, and internal Agency departments.
• Participates in the capital planning and redevelopment process, as needed.
• Maintains tenant files in compliance with HUD and NHA requirements.
*QUALIFICATIONS* *Computer Skills* Individual should possess strong computer skills (MS Word, MS Outlook, MS Excel) and should be capable of using general office equipment, i.
e.
fax machines, copiers, etc.
*Certificates, Licenses, Registrations* • Must be certified in Property Management, Rent Calculations and Inspections.
• Valid Arkansas Driver's License, and insurable by LRHA carrier.
• Must be bondable.
• Must be able to pass drug screening and must not have a history of drug-related or violent criminal activity.
*Other Skills and Abilities* Must be knowledgeable of HUD regulations governing occupancy and administration of public housing as well as all federal, state and local laws, rules and regulations related to fair housing and landlord/tenant law.
Should be familiar with general financial policies and terms.
Must have basic accounting skills.
*PHYSICAL DEMANDS* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand, walk and talk or hear.
The employee must occasionally lift and/or move up to 20 pounds.
*WORK ENVIRONMENT* The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Generally office environment with frequent visits to assigned site(s) for inspections and unit showings.
The noise level in the work environment is moderate.
*BENEFITS* · Medical/Dental/Vision Benefits · Basic Life Insurance & Supplemental Insurance · On-site Fitness Center & Wellness Program · Retirement Plan · Employee Assistance Program · Tuition Assistance Opportunities *HOW TO APPLY:* _*Email resume*_ _to __*HR@mhapha.
org*_ _with subject: “__*PROPERTY MANAGER*__”_ _Little Rock Housing Authority d/b/a Metropolitan Housing Alliance is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic prprotected by federal, state, or local laws_ Job Type: Full-time Pay: $40,000.
00 - $50,000.
00 per year Benefits: * 401(k) * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift Education: * Bachelor's (Preferred) Experience: * Network administration: 4 years (Preferred) Work Location: In person